One of the big jobs your boss can give you is the responsibility to handle a big corporate event. This can range from a small celebration to a massive conference. No matter the size, though, you will need to organize it properly. When you do it right, you will get the praise but a bad job can be a major black mark.
That is where the following tips can help you:
Be Clear About the Goals
One of the things you have to be clear about is the purpose of the event. This is important since this will influence everything from the place you will hold the event to the schedule of the event. Clear it up with your boss on the exact reason for the event. This can range from promoting a new product or trying to network with others in the local market. Be clear about the reason and start your planning from there.
Book the Right Venue
The first thing you have to worry about is the venue. You can’t hold your event in your offices, even though it may save you some money. You will want the event to be visible and special. This is why you will want to start looking for potential places. Keep in mind the number of people you want to come to your event. Choose a place that will accommodate a little more than your projected number of guests. This gives you a bit more space for comfort. Additionally, you will want to reserve the venue months ahead.
Schedule Things Properly
While you’re looking for a venue, you should also be considering your schedule for the event. This will cover when the event will happen and what will happen there. To make sure you do this right, you have to look at your goal and ask some questions. Who do you want to attend this event? Are there any conflicting events coming out? Make the date tentative at first but make it solid when it is closing near to the date. Send your invitations out early though to be sure of the attendance.
Remember Logistics
Now that you have the place and time all arranged, you are going to have to consider the additional logistics of the event. You can’t expect people to only show up. You are going to have to make them comfortable. To make this happen, you will have to look into what exactly you need. For example, you might need seating for a hundred people or you might require booths and stands for them.
Depending on when and how long your event is, you might even contact caterers. For example, if you have a conference that starts early, then you might need to find someone that offers breakfast catering in Utah or any other state. Keep the needs of your attendees in mind and ensure their comfort.
A corporate event is a major undertaking and you can easily make a mistake in running it. But a well-organized event can be a good feather in your cap. The tips above should be a great help in your efforts. Keep them in mind to ensure your event’s success.
